Templates / Job posting writer

Job posting writer

Turn rough notes about a role into a clear job posting, three alternative titles and a short version for job boards and social posts.

Small businessOpen, no sign-up

Who it is for

Owners hiring their first or tenth employee who do not have an HR team and want a posting that is clear, fair and honest about pay and duties.

How to use it

List the real duties and the real must-haves. Keep nice-to-haves short.
Add the pay or pay range, the schedule and the location or remote rules.
Read the draft for anything that overstates the job or that you cannot back up.
Check your local hiring and pay-posting rules before you publish.

The template

Write a job posting for [BUSINESS NAME], a [BUSINESS TYPE] in [CITY].

Role: [JOB TITLE]
What the person will actually do: [DUTIES, ROUGH NOTES]
Must-haves (required to do the job): [LIST]
Nice-to-haves: [LIST]
Pay: [PAY OR RANGE, AND WHETHER HOURLY OR SALARY]
Schedule and location: [HOURS, DAYS, ON-SITE / HYBRID / REMOTE]
How to apply: [EMAIL OR LINK]
About us in two sentences: [DESCRIPTION]

Produce:
1. Three alternative job titles that people would actually search for.
2. The full posting with these headings: About us, What you'll do (5 to 7 bullets), What you need, Nice to have, Pay and schedule, How to apply.
3. A short version under 120 words for job boards or a social post.

Rules:
- Use only the facts above. If pay is missing, write [PAY NOT PROVIDED: ADD BEFORE POSTING] instead of guessing. Some places require pay information in postings.
- List only true requirements under What you need. Do not inflate years of experience or add skills I did not list.
- Avoid wording that signals age, gender, family status, nationality, religion or health, and avoid phrases like "digital native", "young and energetic" or "native speaker".
- No hype ("rockstar", "ninja", "fast-paced family"). Be specific and plain.
- Add a line at the end: [ADD YOUR EQUAL OPPORTUNITY STATEMENT HERE IF YOU USE ONE].

Example

An illustrative example written by BotPickr for a fictional business. It is not a real model run, so your own output will differ.

Example input

Business: Sunrise Plumbing, Fresno. Role: apprentice plumber. Duties: assist on residential repairs, load the van, learn pipe fitting. Must-haves: driver's licence, able to lift 50 lb, reliable. Pay: $22 to $26 per hour depending on experience. Schedule: Mon to Fri, 7 to 3:30, on-site. Apply: jobs@example.com.

Example output

Alternative titles: Apprentice Plumber; Plumbing Apprentice (Residential); Plumber's Helper.

Short version (under 120 words)
Sunrise Plumbing in Fresno is hiring an apprentice plumber. You'll assist on residential repairs, keep the van stocked and learn pipe fitting on the job. You need a driver's licence, the ability to lift 50 lb, and a reliable attendance record. Pay is $22 to $26 per hour depending on experience. Monday to Friday, 7 to 3:30, on-site. Email jobs@example.com to apply.

Guardrails and human approval

You are responsible for the posting. Check it against local hiring, pay-transparency and anti-discrimination rules, or ask a lawyer or HR adviser.
Do not paste applicant information or other people's personal data into the assistant.
Do not use AI to screen or reject applicants without a human reviewing the decision. Some places regulate automated hiring tools.
Keep the posting honest about physical demands, schedule and pay.

These are practical notes, not legal advice. Templates are provided as is. See section 4 of the Terms.

Works with

ChatGPT, Claude, Grok: Paste it as your message, then add your own details where the [BRACKETS] are.
Custom GPTs, Claude Projects, Grok or other assistant projects: Paste it into the instructions or project instructions field if you want to reuse it. Check that your plan includes that feature.
n8n, Zapier, Make and other automation tools: Use it as the system message or prompt of an AI step. Keep a person approving anything that gets sent or posted.

We have not benchmarked output quality across models. Output varies by model and by what you paste in, so read it before you use it.

Related templates

SOP writer: turn rough notes into a standard procedure New customer onboarding email sequence All templates